Destination Wedding Checklist: How To Make Life Easier For Your Special Guests

Destination weddings are fabulous. But they do come with their fair share of upheaval for both you and your guests. Planning a wedding is never simple. But the task is that bit harder when you’re organizing a bash abroad. Are you keen to show your guests how grateful you are to them for making an effort to travel? If so, here are some simple ways to make life easier for them and eliminate logistical disasters.

Give your Guests Plenty of Notice
Going overseas for a wedding isn’t like going to an event at home. In many cases, you can’t just pop over for a weekend. Your guests may need to take time off work and organize childcare. They may also need time to save up and find flights and hotels. The more notice you can give, the better.

Suggests Hotels and Research Discounted Rates
It’s really helpful for guests to have access to a list of recommended hotels, which are close to the wedding venue. If you can provide a few suggestions, this will save your friends and family time, and ensure that people are staying together. If you’re booking a large number of rooms, it may be possible to get discounted rates. Call the hotels in question and see if you can negotiate a special offer. Even a small saving can make a difference.


Find out Flight Details
Once you’ve set a date, start researching flights and pass the information on to your guests. The sooner people book, the cheaper the flights are likely to be. Find out which airlines serve your destination, and which airports guests can travel from.

Organize Transfers
Getting to and from the airport can be a logistical nightmare when you’re not familiar with a location, and you’re traveling in a group. If you can take care of this or recommend taxi or private hire services, you’ll save your guests a lot of stress. If there’s a large party, it may b possible to book a bus or a fleet of taxis. If you’re keen to push the boat out, you could start the party early with Hummer Limousine hire for your ushers, for example.

Create an Inclusive Itinerary
If you’re getting married abroad, it’s likely that some people will make a holiday of it. In the run-up to the wedding, invite friends and family to take part in some activities. You could host a golf tournament or arrange drinks by the beach, for example. You could also host a barbecue or a pool party the day after. Your guests don’t have to go to everything, but it’s nice for them to have the option.


Organizing a wedding abroad can be complex. At times, you may feel like you’re trying to run a military operation. It can also be tough for your guests to plan their trip, especially if they’ve never been to the destination before. You can help them out by doing some research, and providing them with essential information well in advance of the wedding day. It may be a little extra effort on your part, but it will make a world of difference to your special guests.